COVID-19 Policies & Procedures

TWP COVID-19 POLICIES AND PROCEDURES FOR IN-PERSON OUTINGS This document was last edited 01/11/21 and will be updated regularly to reflect the latest conditions and CDC and local guidance.
  1. Participants must submit a Health and Medical History form.
  2. Participants must disclose any illness or travel from or through a CDC-designated high risk area in the 14 days prior to program start date.
  3. Pre-Program COVID-19 Screenings
    1. Have you tested positive for Coronavirus in the past month (30 days)?
    2. Have you been tested for the Coronavirus and are awaiting results of the test?
    3. Have you travelled out of state in the past 14 days?
    4. Have you been exposed (around, near, spent any time with) anyone who has tested positive for coronavirus in the last 14 days?
    5. Have you experienced any of the following symptoms in the past 14 days?
      • Fever – 100.4 or above?
      • Chills?
      • Coughing?
      • Muscle or Body Aches
      • Shortness of breath (difficulty breathing doing normal activities)
      • Headache
      • Fatigue (more tired than normal)
      • New loss of Taste or Smell
      • Sore Throat
      • Congestion (stopped up nose) or runny nose
      • Nausea or vomiting
      • Diarrhea
TWP staff will evaluate the responses to the questionnaire and make determinations about any participant based on the COVID-19 Screening Questionnaire.
  1. Beginning four days prior to and morning of TWP outings, participants must isolate themselves as much as possible and take daily health screenings.
  2. For trips taking place out of town, participants must show a negative test from no more than 72 hours prior to travel.
  3. Temperature will be taken upon arrival of all TWP outings.
  4. Face coverings must be worn by all TWP participants, leaders and personnel at all times unless eating during TWP outings when a 6 foot distance cannot be continuously maintained.
The wearing of face coverings is not a substitute for complying with social distancing requirements. Members, leaders, and staff must always adhere to social distancing requirements, hand washing, and sanitizing guidance. The scientific evidence suggests that the use of face coverings does not prevent an individual from contracting COVID-19, but instead reduces the risk of an infected individual, not exhibiting symptoms, from spreading the virus. The primary role of face coverings is to reduce the release of infectious particles into the air when someone speaks, coughs, or sneezes.
  • Face coverings are to be securely placed over the nose and mouth, below the eyes/safety glasses.
  • Face coverings shall not be worn hanging loosely which can be a snag and injury hazard.
  • Face coverings may not be shared with others.
  • Buffs, scarfs, and tied bandanas are insufficient safeguards and are not to be used as face coverings.
  1. TWP will provide PPE masks, gloves, hand sanitizer if needed.
  2. Participants must follow social distancing recommends of 6+ feet between individuals whenever possible.
  3. A maximum of 12 individuals (including leaders) per outing group/location
  4. Equipment should be disinfected on a daily basis and prior to storing.
  5. Hand washing and/or sanitizing will occur frequently, especially after using bathroom/latrine, before preparation of food or meals, before bed, and after rising in the morning. Wash hands with soap and water for at least 20 seconds or clean your hands often with an alcohol-based hand sanitizer that contains 60+% alcohol.
  6. All coughs and sneezes must be covered in elbow.
  7. Regularly perform routine cleaning/disinfecting of frequently touched surfaces.
  8. With the exception of TWP Summer Trips, all participants are responsible for their own transportation to and from TWP outings.
  9. For overnight outings, participants will sleep one person per tent (unless participants or leaders reside in the same household). No communal sleeping spaces will be utilized.
  10. Where applicable, TWP Program Leaders will do Daily Check-Ins and maintain a Daily Health Log
Daily Check-Ins include:
  • General Q/A: How are you feeling?
  • Identification of concerning signs/symptoms
  • Daily temperature check
  • Have you noticed any change in your health?
At any point, if any of the noted symptoms occur, an incident report must be created and the Executive Director of The Woods Project notified. The Executive Director will consult with TWP’s Medical Advisor as needed for such notifications. 
  1. Follow other necessary safety precautions that may be determined based on program specific hazards.
  2. If at any time The Woods Project determines that a participant’s or leader’s actions put themselves or others at risk, they will be removed from the program.
  3. Follow Isolation and Quarantine guidance, if deemed necessary.
Signs/symptoms consistent with COVID-19 will require rapid isolation of the ill individual and isolating/quarantining of the rest of the participants, creation of an Incident Report and potential notification to TWP’s Medical Advisor. Program COVID-19 Outbreak/Exposure Protocol (To be expanded upon prior to any TWP overnight trips.) Signs and Symptoms People with COVID-19 have had a wide range of symptoms reported – ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19:
  • Fever or chills
  • Cough
  •  Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea
This list does not include all possible symptoms. CDC will continue to update this list as they learn more. Look for emergency warning signs for COVID-19. If someone is showing any of these signs, seek emergency medical care immediately:
  • Trouble breathing
  • Persistent pain or pressure in the chest
  • New confusion
  • Inability to wake or stay awake
  • Bluish lips or face